Automation – Super Bowl Squares System
A custom event automation system designed to simplify participant management, improve transparency, and reduce manual tracking.
PROJECT TYPE:
Workflow Automation & Custom Tool
TOOLS & PLATFORMS:
Google Forms • Google Sheets • Google Apps Script
Project Overview
The Super Bowl Squares System was developed to replace a traditionally manual process with a more organized, transparent, and automated experience. The solution connects participant signup, square selection, payment tracking, and live board updates while reducing the administrative effort required to manage the game.
Key Features
- Streamlined Signup — Participants submit contact information and select available squares through a structured Google Form.
- Live Availability — The connected Google Sheets board provides visibility into available and claimed squares.
- Automated Processing — Apps Script manages submission data, validates entries, and supports automatic board updates.
- Payment Tracking — Selected squares can be temporarily held while payment is confirmed, with transaction activity tracked for administration.
- Dynamic Board Updates — Participant names replace available spaces as selections are confirmed.
- Visual Status Indicators — Conditional formatting makes available and claimed squares easy to distinguish.
- Centralized Administration — Participant information, selections, payment status, and board activity are managed through a connected workflow.
Solution Value
By connecting forms, data, automation, and real-time visibility, the system reduces repetitive manual work while creating a clearer experience for both participants and administrators. The underlying workflow can also be adapted for other structured selection, registration, or event-management scenarios.
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